Job Description

Job Title: Project Manager – Small to Mid-Cap Retrofit Projects

Location: Multiple U.S. locations including Bellingham, WA; Billings, MT; Bismarck, ND; Minneapolis, MN; Spokane, WA; Vancouver, WA

(Relocation assistance available for candidates willing to move)

Compensation:

Target base salary range: $140,000 - $160,000, with potential up to $170,000 for exceptional candidates.

Summary:

• Responsible for planning, organizing, monitoring, and managing multi-discipline engineering activities and resources to execute all stages of small- to mid-cap retrofit projects, from initiation through closeout. This role requires an engineering background with experience in pulp & paper, petroleum refining, hydrocarbons, high tech, or specialty chemicals industries preferred. The Project Manager holds single-point accountability to lead project teams and successfully meet project objectives.

Key Responsibilities:

• Maintain effective interaction with clients and project stakeholders to define and manage expectations.
• Ensure contractual obligations are fulfilled.
• Focus on client care and satisfaction; escalate issues to management as needed.
• Promote company capabilities and expand scope of services where valuable.
• Review and understand proposals, contracts, and associated risks.
• Manage proprietary and confidential information appropriately.
• Deliver projects according to proposal, client, and company expectations.
• Develop Work Breakdown Structures, project proposals, and execution plans including scope, cost, schedule, risks, and resource allocation.
• Define clear division of responsibilities among client, company, and other parties.
• Clarify roles, responsibilities, and interfaces among project teams.
• Foster an environment that enables project objectives to be met effectively.
• Maintain and monitor project schedules, dependencies, critical paths, and deliverables.
• Identify, manage, and document project risks with appropriate response strategies.
• Manage changes proactively, adjusting budgets, schedules, and scopes as approved.
• Communicate clearly and maintain accurate records.
• Provide timely project updates to team and stakeholders.
• Monitor and report progress, costs, risks, and quality, recommending corrective actions as needed.
• Facilitate timely submission and review of deliverables/work packages.
• Ensure orderly project completion with proper documentation and lessons learned.
• Review and approve client invoices and expedite payments.
• Manage resources efficiently to meet project goals.
• Support personnel development and foster teamwork across offices.
• Set clear priorities and persistently drive projects to completion despite challenges.
• Encourage open communication and timely conflict resolution.

Education, Skills, and Experience:

• Bachelor’s degree in Engineering (Chemical or Mechanical preferred); Professional Engineer (PE) license preferred.
• Minimum 10 years of experience with engineering and project management in pulp & paper, petroleum refining, hydrocarbons, high tech, or specialty chemicals industries. Consulting experience is highly desirable.
• Strong knowledge of critical path scheduling techniques and tools such as Microsoft Project or Primavera P6.
• Minimum 5 years as project manager on capital projects, preferably small to medium retrofit projects.
• Experience managing remote project teams and resources.
• Willingness to travel domestically to job sites as required.

Certifications & Requirements:

• Project Management Professional (PMP) certification is desirable.
• Eligibility to obtain or currently hold Transportation Worker Identification Credential (TWIC) is required.
• Must have legal right to work in the U.S. (no visa sponsorship provided).

Competencies:

• Problem-solving and timely decision-making.
• Emotional control in stressful situations.
• Clear and persuasive communication.
• Respect for cultural differences and commitment to a harassment-free workplace.
• Integrity, ethics, and adherence to company policies.
• Effective time management and work prioritization.
• Ability to work collaboratively and independently.
• Punctuality and reliability.

Workplace Requirements:

• Ability and willingness to visit client industrial facilities, comply with safety policies, and wear personal protective equipment.
• Must pass drug and alcohol screening, background checks, and meet driving/insurance requirements for company vehicle use.
• Ability to communicate, read, and write English proficiently.
• Physical ability to perform essential job functions, including lifting up to 50 pounds, and navigating industrial environments safely.
• Adaptability to loud, potentially hazardous work sites with exposure to mechanical parts, fumes, and confined spaces.

Benefits:

• Comprehensive benefits package including Medical, Dental, Vision, FSA, HSA, 401(k), Life & AD&D Insurance, Short-Term and Long-Term Disability, Supplemental Life Insurance.
• Generous Paid Time Off, 8 paid holidays, and overtime compensation for exempt staff.

Please connect with me at (609) 257-2872 or drop me your contact at anil.chamoli@russelltobin.com .

Anil Chamoli

Lead - Recruitment

Contact : 609-257-2872

Email : anil.chamoli@russelltobin.com

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