Job Description

Operations Coordinator - Aerospace & Defense ($73,000-89,000) 5% bonus

Manhattan, New York - HYBRID - 2 days onsite, 3 days remote

Job Summary:

Responsible for providing back-office support to the Defense Programs Department. Duties include processing accounts receivable and payable, handling purchase orders, coordinating vendor payments, and performing related administrative tasks to ensure smooth day-to-day operations. Assist with customer interactions as directed by the management team.

Duties/Responsibilities:

• Provide back-office operations for the Defense Programs Department
• Process purchase orders and coordinate directly with Original Equipment Manufacturers (OEMs)
• Work closely with the Accounting Department to ensure accurate recording of commissions receivable and payable
• Process payments to vendors and key stakeholders
• Provide ad hoc reporting and data analysis as needed by the department
• Deliver administrative and clerical support to the management team
• Maintain organized documentation and ensure all records are audit-ready
• Support procurement, logistics, and compliance activities as required
• Assist with Special Projects as needed.

Job Specific Knowledge/Skills & Abilities

Required:

• Strong knowledge of purchase order and vendor management processes
• Understanding of basic accounting or finance workflows (commissions, payables/receivables)
• Proficient in Microsoft Office (especially Excel and Outlook)
• Proficient in SAP
• Excellent communication and organizational skills
• High level of accuracy and attention to detail
• Ability to handle sensitive information with confidentiality

Preferred:

• Understanding of defense sector products, services, and market dynamics
• Solid understanding of basic accounting principles (A/R, A/P, commissions)

Education, Certification and Experience:

Required:

• Prior experience in an administrative or back-office support role
• Experience in defense contracting or dealing with OEMs is a strong plus

Physical Requirements:

• Hybrid schedule (2 days in office and 3 days remote work)
• Prolonged periods of sitting and working at a computer, as well as travelling.

Please note that there is no visa sponsorship provided for this position.

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