Job Description

Our client, a well-known mission-driven foundation that focuses on childhood development, is seeking a highly organized and proactive Office Coordinator / Administrative Assistant to support our team in a polished, mission-driven environment. This role will provide essential office support and light administrative assistance, working closely with the Executive Assistant to ensure seamless operations for a dynamic team.

This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative and low-ego workplace. The role will start on a part-time basis, with the potential to expand to full-time.

**Please note that this will start Part-Time and move into full-time hours, hybrid, contract role in Woodside, CA. Pay will be up to $110k based on experience.**

Key Responsibilities:

• Assist with scheduling and calendar coordination for the Managing Director, Early Childhood.
• Anticipate and fulfill the administrative needs of the Managing Director, Early Childhood.
• Handle phone calls and correspondence (letters, packages, etc.).
• Greet and assist visitors in a professional and friendly manner.
• Maintain office supplies and equipment, including ordering and inventory management.
• Coordinate and order team lunches.
• Ensure the office remains tidy and welcoming.
• Pick up mail and packages as needed.
• Assist the Executive Assistant in planning and executing team events, including logistics coordination, supply ordering, and RSVP management.
• Provide additional support to the Executive Assistant on ad-hoc projects and tasks as needed.

Qualifications & Skills:

• 2-5 years of office/administrative experience in a professional setting.
• Bachelor's degree strongly preferred.
• Excellent organizational and multitasking abilities, strong communication skills, and a proactive approach.
• Must be comfortable working in a polished, mission-driven organization with a collaborative, low-ego culture.
• Willingness to expand to additional onsite days as needed.

Please submit your resume for immediate consideration!

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