Job Description

Position Summary:

Assist HR Director and Finance Department with HR and Payroll duties for a major Construction company in Boston, MA.

Essential Functions :

• Weekly Payroll Processing using ADP
• Payroll systems weekly reconciliation in Sage Timberline
• Recruitment & Candidate Management: Schedule interviews, post and maintain positions on hiring boards, tracking applications, track referral bonuses.
• Career Fairs: track, register, maintain job board postings, attend fairs with HR Director
• Personnel File Maintenance: Create and maintain personnel files, including I-9 forms kept separate for compliance audits.
• Orientation & Onboarding : Prepare new hire packets, coordinate Day 1 schedules, and assist with new hire checklist completion and outstanding items.
• Training Support: Maintain training database, research training venues, manage coordination for in-person training including catering, maintain attendance sheets, invite trainees.
• Employee Tracking & Reporting: Update and distribute employee lists, maintain tracking of PTO/sick time, and assist with distribution and tracking of compliance notices.
• Benefits: E nter insurance enrollment and terminations on web portals and audit insurance invoices
• Event Coordination: assist with planning and execution of monthly meals and employee, events.
• Reception Desk: Serve as backup coverage for reception and help coordinate coverage, as necessary.
• Marketing Liaison: assist with photos needs and content for social media, submit information to Marketing Coordinator for social media posts.
• HRIS Data Entry : Enter and update info in HRIS system in ADP.
• Open Enrollment: assist with annual insurance Open Enrollment campaign.
• Performance Reviews: assist with the dissemination and tracking of completed reviews.
• Maintain confidentiality of sensitive employee information while adhering to company policies.
• Collaborate with team members to streamline HR processes and improve efficiency.

Essential Skills and Experience:

• Payroll experience with Sage Timberline or ADP Workforce now a plus
• Unwavering ability to maintain and utilize superior discretion in handling confidential information
• Excellent attention to detail and commitment to accuracy
• Flexibility and ability to maintain a positive demeanor
• Bachelor’s degree in business, HR or Finance or relevant experience preferred
• Knowledge of or desire to learn HR laws
• Excellent written and verbal communication skills
• Must be dependable and reliable

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