Job Description

About Christian Health:

We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are.

Why Join Our Team:

Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference – come join us!

We have an exciting opportunity for a part-time Administrative Assistant in our Pastoral Care department. The Administrative Assistant supports the Director of Pastoral Care and the Pastoral Care Staff with secretarial, clerical and administrative functions. Ability to manage their work schedule with a conscientious work ethic. Demonstrates an understanding of, and embraces, the mission and vision statements of Christian Health.

Competencies:

• Answers incoming phone calls for the Pastoral Care Department. Provide phone contact to community churches regarding resident/patient admission, per direction of Pastoral Care staff. Relay timely, accurate information and messages.
• Exercises critical thinking skills in coordinating and carrying out plans and events on behalf of Pastoral Care.
• Maintains accurate, timely and updated Pastoral Care/ Church Relations database including information on churches, clergy Visits, volunteer information. Develops, maintains and runs database reports, as requested.
• Meets regularly with Pastoral Care Director, to review department needs, projects, tasks and assignments and execute necessary plans and actions as directed.
• Provides secretarial and administrative support to the Pastoral Care department including the preparation, revision, typing, copying and distribution of letters, correspondence, sympathy cards, minutes to all meetings, information packets for churches, department forms, presentations. Maintains e-files or hardcopy files, as directed.
• Coordinates Worship Service scheduling in all CH programs. Maintains master schedule, contacts/confirms all details for scheduled community Worship Leaders/Accompanists. Types/sends letter of confirmation, reminders, letters of thanks, secures reimbursement for guest worship leaders, and welcomes new worship leaders.
• Develops, updates and maintains database of resident/patient information including initial screenings, hospitalizations, discharge and death to facilitate pastoral care services, scheduling, and communication.
• Attends Pastoral Care Department meetings; takes minutes, types and distributes. Prepares materials for meetings. Reserves meeting room. Sends agenda and meeting reminders.
• Tracks, updates, edits and maintains assigned department policies and procedures, and departmental forms.
• Maintains and reorders office supplies for the department.
• Coordinates all aspects of Clergy Day Events and related events for the department, including mailings to attendees, registrations, tracking of RSVPs, preparation of packets/materials, room reservations and room set-up, arrangements for meals/refreshments. Works closely with Pastoral Care staff to coordinate speakers, confirm details and provide event-day preparation, greeting, oversight, and support.
• Respect for cultural and religious differences of staff and residents.
• Should express a willingness to learn and seek new information, training and resources needed for this position.

Qualifications:

• One (1) year secretarial experience required.
• Experience in data-base management required.
• Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Publisher).

Schedule: Part-time 9am-1pm, Monday - Friday.

Education : High School Diploma required. Secretarial school graduate and/or experience preferred.

Christian Health offers a wide variety of benefits to part-time employees that includes:

• 401k plan for all employees who are 21 years old or older
• Tuition Reimbursement
• Employee Assistance Program
• Direct Deposit
• Credit Union
• Child Day Care Center on campus
• Gift shop on campus
• Free onsite parking on campus
• Pay differentials
• Exclusive employee discounts and special offers
• Access to earned wages prior to payday

If you are interested in this great opportunity, please apply today on our website listed below.

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