Job Description

Title: Senior Executive Assistant

Location: Miami

Role Overview:

We are seeking an experienced administrative professional to support C-Level executives and their teams with organizational and executive tasks. The ideal candidate will be highly proactive, able to thrive independently in a fast-paced and demanding environment, and demonstrate intellectual curiosity, resourcefulness, and impeccable ethical standards. This individual must be detail-oriented, trustworthy, and able to effectively manage multiple projects with minimal supervision while ensuring thorough follow-up. Strong communication skills and the ability to engage with both internal and external stakeholders professionally are essential.

Key Responsibilities:

• Manage executive calendars, scheduling meetings and appointments.
• Coordinate travel arrangements through the internal travel team and prepare detailed itineraries.
• Handle personal travel and administrative tasks with confidentiality, diplomacy, and professionalism.
• Organize both onsite and offsite meetings, as well as assist with event planning.
• Oversee office management, including guest registration, seating arrangements, and coordinating with building management for maintenance needs.
• Cultivate and maintain effective relationships with central facilities and workplace teams.
• Support onboarding for new team members.
• Serve as a liaison between the executive and business colleagues.
• Undertake additional responsibilities as needed.

Required Skills & Qualifications:

• At least 5 years of experience, ideally with a combination of executive assistant and personal assistant roles.
• Strong proficiency in English, with excellent grammar and communication skills (both written and oral).
• Proven problem-solving ability and a track record of success.
• Exceptional organizational skills and attention to detail.
• Positive attitude, strong interpersonal skills, and high energy.
• Ability to work flexibly and adapt to changing work schedules and environments.
• High adaptability to a fast-paced workplace.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, etc.).
• A Bachelor’s degree is required.

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