Real Estate Services Coordinator Job at Burnett Specialists Staffing | Recruiting, Austin, TX

cEdOZ3AvRWFEdGljcUVlRmtGeG5iaE5SaGc9PQ==
  • Burnett Specialists Staffing | Recruiting
  • Austin, TX

Job Description

Prestigious commercial real estate firm is seeking a Real Estate Services Coordinator to oversee the day-to-day operation of the Property Management Office of a Class A office park in the Arboretum. They are responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.

RESPONSIBILITIES:

Administrative:

  • Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel.
  • Assists with vendor service contract bids, contract preparation and administration as needed.
  • Maintains equipment inventory tracking and reporting.
  • Maintain property management calendar.
  • Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed.
  • Coordinates with security to provide building access for contractors.
  • Assists managers in compiling annual budget information and notebooks for distribution to others.
  • Performs initial coding of all A/P invoices for on-line system.
  • Primary liaison with Corporate HR & AP– payroll issues, timesheets, etc.
  • Assists with parking and leasing issues when tenants have questions.
  • Manage & schedule all Special Events & Filming projects in the building.
  • Update & Maintain building website.

Tenant Relations:

  • Develop and maintain positive tenant relations by providing consistently responsive quality service.
  • Schedules and coordinates all new tenant orientations.
  • Schedules all Tenant Events & Tenant giveaways.

Accounting and Reporting:

  • Write up direct bill invoices for statements, including print invoices, match up work orders, prepare invoices.
  • Statement assemblies, including make copies of rebills, late letters, match up statements, with backup by building, and scan to accounting for emailing out to tenants.
  • Prepare accruals for managed service provider accounts and reconcile tenant bill back accounts at the end of each month.
  • Budget manager in charge of entering numbers and making updates and preparing reports through entire budget process.

Requirements:

  • 1-3 years of applicable experience
  • Bachelor's degree is a plus.

Job Tags

Contract work, For contractors, Work at office,

Similar Jobs

Engineering Design & Testing Corp.

Civil Structural Engineer/PE Job at Engineering Design & Testing Corp.

 ...No recruiters or agencies! Civil Engineer - Structural Engineer - Failure Analysis - Investigative - Forensic - PE Qualified candidates MUST currently hold a valid PE license - No Exceptions! Unqualified candidates will not receive a response. No Recruiters... 

Addison Group

Customer Service Representative Job at Addison Group

Role: Customer Service Representative/Sales Support Location: Houston, TX Schedule: On-site M-F 8-5pm Pay: $52,000 - $56,00.00 / year Benefits: This position is eligible for medical, dental, vision and 401k. Essential Duties and Responsibilities: ...

A.G. Rhodes Cobb

Licensed Practical Nurse ( LPN ) Cobb Community Job at A.G. Rhodes Cobb

 ...we strive to make sure you have the best experience possible. Please consider applying for one of our Licensed Practical Nurse ( LPN ) positions at our Cobb community located in Marietta. We have been awarded Best in Cobb Nursing Home for three consecutive years!... 

Connections Personnel

Sanitation Worker Job at Connections Personnel

 ...Connections Personnel is hiring for a temporary sanitation tech to cover a sick leave for our client located in Carteret, NJ. Looking for a candidate with 1-2 years of maintenance/ janitorial background to join the team. Responsibilities: Daily cleaning of office... 

Healthcare Recruitment Counselors

Chiropractor Job at Healthcare Recruitment Counselors

Chiropractor Ft. Washington, MD We are looking for a Motivated and Enthusiastic Chiropractor to join our medical practice Full time in Ft. Washington, MD. We are seeking a knowledgeable Chiropractor who is willing to treat a variety of patients, from those who seek...