Job Description

Job Title: Purchasing Administrator

Location: Hybrid (In-office in Germantown, with remote work flexibility)

Job Type: Full-time

Job Overview:

We are seeking a detail-oriented and highly organized Purchasing Administrator to join our partner's dynamic procurement team. The ideal candidate will be responsible for supporting the purchasing function by managing the procurement of goods and services, maintaining vendor relationships, processing purchase orders, and ensuring smooth order fulfillment. This role is hybrid, allowing for flexibility between in-office and remote work while maintaining strong communication and collaboration with the team. The Purchasing Administrator will play a key role in ensuring that procurement processes run efficiently and effectively.

Key Responsibilities:

• Purchase Order Management: Process purchase orders (POs) accurately and in a timely manner, ensuring that all orders are fulfilled according to company requirements.
• Vendor Management: Establish and maintain positive working relationships with vendors, ensuring that suppliers meet quality, delivery, and pricing expectations.
• Inventory Control: Monitor stock levels and work with the team to prevent shortages and excess inventory. Replenish stock as necessary to maintain optimal inventory levels.
• Order Tracking: Track orders from vendors and suppliers, ensuring on-time delivery and resolving any delays or discrepancies.
• Data Entry & Documentation: Maintain accurate purchasing records, data entry into the procurement system, and ensure all documentation is compliant with company policies and procedures.
• Cost Control: Assist in negotiating prices with suppliers and seek opportunities to reduce costs and optimize purchasing processes.
• Supplier Invoicing: Review and process supplier invoices, ensuring that they match purchase orders and resolve any discrepancies.
• Reporting: Prepare and assist in generating regular reports regarding purchasing activities, stock levels, and supplier performance.
• Collaboration: Work closely with internal departments (e.g., Finance, Warehouse, and Production) to ensure purchasing needs are aligned with overall business operations.

Qualifications:

• Education: A high school diploma or equivalent; a degree in Business, Supply Chain, or a related field is a plus.
• Experience: Minimum of 1-2 years of experience in a purchasing or administrative role, preferably in a fast-paced environment.
• Skills: Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with procurement software or ERP systems is an advantage.
• Good negotiation and communication skills.
• Ability to work well independently and as part of a team.
• Other: A proactive, solution-oriented approach to problem-solving, with the ability to handle multiple tasks simultaneously.

Working Conditions:

• Hybrid work schedule (Combination of in-office and remote work).
• Full-time, with flexibility to work remotely a few days per week, depending on project needs.
• Occasional overtime may be required, depending on purchasing needs.

Compensation:

• Competitive salary and benefits package.

If you're looking to join a collaborative team and contribute to the efficiency of our purchasing operations, apply today!

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