Office Services Assistant Job at Diamond Generating Corporation, Los Angeles, CA

cm1KbXAva2NEdG1icEVPRWxsSnNZQnhT
  • Diamond Generating Corporation
  • Los Angeles, CA

Job Description

Job Description

Title: Office Services Assistant Basic Function:

Responsible for performing administrative and clerical duties for Administration Department.

Responsibilities:

1. Administration of company subscriptions and memberships including obtaining approvals for new subscriptions and renewals, upkeep of subscription list, adding/deleting subscribers.

2. Administration of company event tickets such as Dodgers games. Track usage of tickets, listed unused tickets on SeatGeek, forwarding tickets to officers when attending a game.

3. Handle correspondence with various landlords for company sponsored apartments for rotating staff or BETM CEO.

4. Function as liaison between management and various departments to facilitate smooth daily company operations.

5. Maintain and clean conference rooms including polishing furniture.

6. Maintain and clean kitchen areas including loading and emptying dishwasher, cleaning refrigerators, and restocking beverages.

7. Ensure proper levels of breakroom supplies. Restock as needed.

8. Order catering for events. Meet catering vendors, set up the food, clean up after events.

9. Ensure conference rooms are set up for meetings, including providing beverages for guests.

10. Oversee administration and maintenance for all office equipment.

11. Oversee inventory of all office supplies including printer and copier toners. Order supplies as needed.

12. Handle all incoming/outgoing mail and other deliveries such as Fed Ex.

13. Distribute all incoming faxes to appropriate parties.

14. Communicate with building management regarding building issues such as access cards, visitors, and maintenance work.

15. Maintain vendor accounts such as Fed Ex, Pitney Bowes, Staples, Amazon, Ready Refresh and various hotels.

16. Maintain the office environment in a clean and organized fashion.

17. Greet and screen incoming visitors in a professional manner and promptly notify appropriate person of the guest’s arrival.

18. Provide extra assistance to administrative assistants as needed for special projects.

19. Provide non-confidential Human Resources assistance such as distribution of benefit forms, photocopying, and filing.

Skills:

Computer Literacy Vendor Relations

Interpersonal Skills Time Management

Oral and Written Communication Skills Customer Relations

Diplomacy Professionalism

Co-ordination of multiple tasks

Education/Training:

Degree: Prefer High School Diploma with 2 years experience as Office Services assistant in a corporate environment.

Position Reports to: Senior Manager – HR & Administration

Job Tags

Work at office,

Similar Jobs

Healthcare Staffing Plus

Locum tenens: Hospitalist Nurse Practitioner or Physician Assistant - Central South Dakota Job at Healthcare Staffing Plus

 ...Responsibilities Collaborating with a hospital in central South Dakota with an opening for a Nurse Practitioner or Physician Assistant to provide locum Hospitalist coverage. Opportunity Details: ~ Schedule: Monday-Friday (7a-5p), Saturday-Sunday (7a-1p), specific... 

Milking Cloud

Part-Time Sales & Support Associate - Minnesota (Staples) Job at Milking Cloud

 ...Company: MilkingCloud Location: Staples, Minnesota (Hybrid occasional in-person work) Position Type: Part-Time MilkingCloud is an innovative agri-tech company providing advanced herd management solutions for dairy farms. We are expanding our U.S. operations... 

GWST - Sarasota

Heavy Equipment Mechanic Job at GWST - Sarasota

 ...Were looking for an experienced Heavy Equipment Mechanic to join our team in Fruitville, FL. The ideal candidate will have a solid background...  ...troubleshoot mechanical issues to ensure the smooth operation of various heavy machinery Conduct thorough inspections and... 

FAITHFUL COMPANION MEMORIALS INC

Crematory Operations Job at FAITHFUL COMPANION MEMORIALS INC

Description: Faithful Companion is a professional family owned, customer service focused company that understands that pets are truly family members. We are looking for people who are equally service minded and who comprehends the great value we have the honor to bring...

The Davis Companies

Bilingual Call Center Representative Job at The Davis Companies

 ...Provide best-in-class customer service skills with a proactive approach to create exceptional customer satisfaction. Work in a call center environment. Serve as the first point-of-contact for employees, addressing inquiries related to payroll and benefits enrollment...