Office Assistant Job at Vaco by Highspring, Hartford County, CT

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  • Vaco by Highspring
  • Hartford County, CT

Job Description

Position Summary:

Our client is seeking an experienced and highly organized Office Manager to oversee the day-to-day administrative operations of a dynamic property management office. The ideal candidate will be a proactive, detail-oriented professional with excellent communication and multitasking skills, and experience supporting residential and/or commercial property operations. This role plays a critical part in ensuring smooth internal processes and exceptional support to property staff, tenants, and vendors.

Key Responsibilities:


  • Manage the daily operations of the office, including administrative processes, supplies, mail, scheduling, and office systems

  • Serve as a central point of contact for tenant communications, maintenance requests, and vendor coordination

  • Assist property managers with lease documentation, renewals, and compliance tracking

  • Maintain organized records of leases, insurance certificates, maintenance logs, and vendor contracts

  • Process accounts payable and receivable functions related to property expenses and rent collection

  • Oversee preparation and distribution of tenant notices, reports, and correspondence

  • Support onboarding of new tenants, including application processing and lease file creation

  • Track work orders and coordinate with maintenance teams to ensure timely completion of service requests

  • Assist with budgeting, financial reporting, and monthly expense reconciliations

  • Ensure compliance with property management regulations and company policies

  • Provide administrative support for team meetings, property inspections, and tenant relations activities

Qualifications:


  • 2+ years of office management or administrative experience, preferably in property management or real estate

  • Strong organizational and problem-solving skills

  • Excellent verbal and written communication abilities

  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., AppFolio, Yardi, Buildium) preferred

  • Ability to handle confidential information with discretion

  • Self-starter with a customer-focused mindset and the ability to manage multiple priorities
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Tags

Local area,

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