Job Description

Our client, a women's health nonprofit, is seeking a Major Gifts Coordinator to provide critical administrative assistance and project coordination in support of fundraising for the org’s signature events. This person will support the regional Gift Officers in securing sponsorships and other event-related gifts, tracking revenue, coordinating the activities of local event host committees, guest communication, pledge follow-up, and financial reporting.

Rate: $32/hour

Office policy: Hybrid 3x/week onsite

Duration: 6 months, potential to go full-time

Responsibilities:

• Build and manage fundraising trackers for signature and regional events.
• In partnership with regional Gift Officers and the Events team, coordinate and produce fundraising mailings and materials, including sponsorship requests.
• Serve as the point person for event donors and respond to their inquiries to facilitate their giving.
• Serve as the primary administrative contact and coordinate activities of local event host committees, including meeting planning and fundraising.
• Collaborate with the Events team to copy-edit names and addresses for event materials, such as invitations and donor recognition opportunities.
• Support post-event donor follow-up through email and mail merges, payment status tracking, invoicing, and pledge fulfillment.
• Maintain event data in the donor database, including updating records and tracking new solicitor relationships, actions, and donor cultivation activities.
• Assist with event reporting and post-event data analysis, including weekly internal fundraising reports and reports for local host committees.
• When necessary, prepare and ship event materials to local markets.
• When necessary, attend events and provide on-site support.
• Maintain team document libraries, including updating materials, mailing lists, and documents.
• Liaise with the operations team and other units and departments as needed.
• Other tasks and special projects as assigned.

Qualifications:

• 5+ years of relevant work experience
• Experience with fundraising and/or volunteer management
• Excellent written and verbal communications skills
• Excellent interpersonal skills
• Flexibility and ability to work professionally in a fast-paced environment
• Fluency in Word, Excel, PowerPoint, Outlook, Teams, and other meeting platforms (i.e. Zoom)
• Self-motivation and the ability to work independently, while also collaborating in a team setting
• The ability to complete assignments in a timely manner, often under considerable time pressure, and to manage multiple projects simultaneously
• Commitment to women’s rights
• Capacity to receive and accept constructive feedback
• Exceptional organizational and time-management skills
• Steadfast attention to detail
• Ability to travel required
• A Bachelor’s degree is required

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