Job Description

EXECUTIVE ASSISTANT TO THE RECTOR

The Executive Assistant provides high level executive administrative support in a one-on-one working relationship with the Rector and coordination with the Executive Director. The Executive Assistant serves in a "gatekeeper" and "gateway" role, as primary contact for internal and external constituents on matters pertaining to the Office of the Rector.

We are ideally looking for a full-time Executive Assistant, but for the right candidate, we would consider part-time.

Duties and Responsibilities:

• Serves as administrative liaison and, on behalf of the Rector, communicates directly with Vestry, clergy, Executive Director, and/or other key staff.
• Completes all scheduling, logistics, document preparation and communication for all Leadership and Vestry meetings, orientation and retreats.
• Schedules additional meetings for staff, parishioners, and non-parishioners
• Prepares and administers confidential materials, monitors Rector’s discretionary funds, and manages business and personal expenses.
• Serves as liaison with parishioners, assuring that their requests and needs are handled by the appropriate staff in a timely fashion.
• Manages Rector’s correspondence (primarily email) by responding on behalf of the Rector, delegating to appropriate staff, and alerting Rector to correspondence requiring action.
• Ensures follow-up by Rector when necessary
• Tracks completion of directives from Rector to staff
• Handles all domestic and international travel arrangements for the Rector and assists in travel arrangements for all visiting clergy.
• Manages the Rector’s schedule, considering the time needed for writing and speaking responsibilities.
• Schedules the Sunday preaching and liturgical duties of all clergy on staff.
• Supports the Executive Director with scheduling and special projects as needed

Qualifications:

The successful candidate will have:

• Wholehearted support for the biblical and theological commitments of The Falls Church Anglican
• 5+ years of experience as an executive assistant in a highly confidential role with a high level of executive function abilities
• Excellent writer with the learned ability to write in the voice of the Rector
• Demonstrated skill in working collaboratively, with demonstrated ability to also be extremely effective working independently
• Maintains professional demeanor in all situations and proven ability to handle confidential information with discretion
• Track record of exercising good judgment in a variety of situations
• Able to work in fast-paced, high-pressure environment that is mission-driven, results-driven and community oriented
• Self- confidence to take on unexpected work and manage it gracefully and creatively; adaptable to various competing demands, and comfortable in a fast-changing environment
• Able to maintain a realistic balance among multiple priorities, and work independently on projects, from conception to completion.
• Committed to achieving high performance goals and meeting multiple deadlines
• Forward looking thinker with proactive approaches to problem-solving and strong decision-making capability
• Flexible and able to work well with all levels of internal and external leadership as well as outside constituents and visitors.
• Basic office technology skills: Microsoft Office suite, database, website, and spreadsheets
• Satisfactory background check
• Agreement with TFCA’s doctrinal position (see )

Within this context, we are committed to equality of treatment in hiring and in all employment conditions and opportunities. Compensation depends on experience.

Benefits

We offer an excellent benefits package that includes:

• Up to 80% of employer-share of medical and dental insurance
• Affordable vision insurance
• Wide variety of pre-tax benefits, including medical and dependent care
• Generous parental leave policy
• Excellent 403b retirement plan, including up to a 6% matching portion
• Paid time off for vacation and personal time
• 14 paid holidays
• Professional education opportunities

Job Tags

Similar Jobs