Job title : Executive Administrative Assistant
Location : Plano, TX 75024
Type : 12+ months contract with possibility to extend
Position Summary:
We are seeking a highly organized and professional Executive Administrative Assistant to support a senior technology executive at Plano Texas office. The ideal candidate will be adept at managing complex schedules, coordinating high-level meetings, and providing comprehensive administrative support in a dynamic technology environment.
Key Responsibilities:
1. Calendar Management:
- Maintain and manage the executive's calendar with precision
- Schedule and coordinate meetings, including 1:1s with team members, stakeholders, and other division leaders
- Ensure the executive is well-prepared for all appointments and meetings
2. Travel Arrangements:
- Plan and book all travel arrangements, including flights, accommodations, and ground transportation
- Prepare detailed itineraries and necessary travel documents
3. Meeting Coordination:
- Arrange and set up meeting rooms for key visitors and important gatherings
- Coordinate audiovisual equipment and catering as needed
- Greet and escort visitors from the lobby to meeting locations
4. Expense Management:
- Prepare and submit expense reports in a timely and accurate manner
- Track and reconcile all business-related expenses
5. Office Presence:
- Maintain a flexible schedule to be present in the office when the executive is on-site (3-5 days per week)
- Provide on-site support and manage in-person interactions and requests
6. Stakeholder Liaison:
- Act as a primary point of contact for internal and external stakeholders
- Manage communication flow and prioritize inquiries directed to the executive
Qualifications:
Personal Qualities:
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