Job Description

Join the team that builds communities

We’re seeking a proactive and highly organized Construction Documentation Specialist to join our Public Works team in Vancouver, WA.  In this critical role, you’ll support multiple Construction Managers by leading the construction documentation effort on local and state owned public works projects.  Typical documentation includes tracking RFI’s and submittals, Intent to pay prevailing wages, Affidavit of wages paid, DBE & apprentice goals, pay notes, field acceptance reports, progress meeting minutes, and monthly pay applications. The ideal candidate is detail-oriented, customer service focused, and thrives in a fast-paced, multitasking environment. 

We offer a comfortable and collaborative work environment. We’re serious about our work – but we’re serious about fun, too.  If you're ready to make an impact and grow your career with a collaborative and mission-driven firm, we’d love to connect with you.

Key Responsibilities:

• Project Delivery: Learn MacKay Sposito’s construction management systems and standards. Partner with construction managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.  
• Ensure that Local Agency Guidelines (LAG) project documentation requirements are strictly adhered to on federally funded projects
• Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders.
• Organize and participate in project meetings, prepare agendas, and take meeting minutes. 
• Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information. 
• Assist in the preparation and tracking of project proposals, scopes, schedules and budgets
• Support the preparation of project billing and invoicing.

  Qualifications:

• Bachelor’s degree in Business Administration or equivalent experience preferred but not required. 
• Minimum of 2 years of experience in LAG project documentation
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• Proficiency in project management software (e.g., Microsoft Project, Procore) and Google Office Suite (Docs, Sheets, etc).
• Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures. 
• Ability to interface effectively and professionally with clients, consultants and the community at large.

Why join the MacKay Sposito team?

• A people-first culture - We are dedicated to our employees and their families. We want to do what’s best for them, and their well-being helps drive our business decisions.   
• An excellent reputation - Through our 50-year history, MacKay Sposito has built and maintained an excellent reputation in our community, and with our clients and business partners. You’ll be joining a team with a strong foundation and reputation that you can be proud to be part of.
• A focus on community -MacKay Sposito and our employees believe in giving back to the communities we serve. As a firm, we support several local organizations focusing on community pillars surrounding veterans and the youth. Our team members serve in volunteer positions as commissioners, committee and board members, youth coaches, and participate across a broad range of initiatives. 

Our Values
At MacKay Sposito, we’re serious about our work, but we don’t take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each other’s company. In addition to having first-rate technical skills, we search out people who are friendly, honest and dedicated to their work. We know work isn't only about who you work for, it is also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate to make great things possible. 

We believe firmly in the principle of constructive candor – always telling the client everything they need to know to make fully informed decisions. By creating a positive, committed and supportive environment, we’re able to challenge our people to be the best that they can be, and to celebrate every success.

About MacKay Sposito
With a diversified portfolio of business segments including civil engineering, landscape architecture, land surveying, construction management, environmental services, and entitlement and planning services, coupled with our strategic mix of public and private clients, we feel well positioned for stability and growth.

MacKay Sposito is all about building lasting relationships and strong communities, whether connecting public and private sectors, helping our clients put together a complex mixed-use masterplan development, getting power to a remote rural outpost, or improving a city’s facilities. At our core, we’re committed to honesty, dedication and relationships. These pillars make up the foundation of how we treat our people, and ultimately our clients.

We encourage you to ask around about us. Do some digging. We’re confident that you’ll want to learn more. And we look forward to talking with you about a future with MacKay Sposito.  

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.

The wage range for this position is $31.00 - $50.00 per hour depending on experience and placement into a Project Coordinator I or II position. 

Full time employees receive a well rounded benefit package including access to our company sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. We also offer 100% company paid Life Insurance, Short Term Disability, and Long Term Disability coverage. Employees are eligible to participate in our company’s 401(k) plan with up to a 4% match. Additionally, employees also receive paid vacation time, paid sick time, and 11 paid holidays and are able to participate in employee ownership offerings. MacKay Sposito pays for expenses associated with licensure as well as annual profit sharing bonuses.

Employment requires passing a pre-employment background check and drug screen. 

As a federal Contractor we participate in E-Verify and are proud to be an Equal Employment Opportunity employer.

Open until filled

Job Tags

Similar Jobs