Job Description

Medical Office Manager

Salary range: $76K-$94K DOE

About Us

We are a two‑physician private practice in Redmond specializing in Sports Medicine and Physical Medicine & Rehabilitation. We focus on highly functional, middle‑aged athletes (many are software engineers) who want to stay active while recovering from injury. We prioritize patient‑first care, perform diagnostic and ultrasound‑guided procedures, and intentionally operate outside large health systems to preserve clinical independence.

Role Summary

You will run day‑to‑day clinic operations, manage finances and HR, maintain compliance and records, and ensure smooth patient workflows. This is a hands‑on role that blends accounting, insurance/payor oversight, staff leadership, and patient communication in a small, fast‑paced practice.

Key Responsibilities

• Financial management: A/P, A/R, account reconciliations, monthly financial reporting to physicians, monitor billing payments, manage QuickBooks.
• Taxes & reporting: Compile and file monthly, quarterly, and annual tax filings (excluding corporate tax return).
• Insurance oversight: Manage payor relationships, claims follow‑up, and insurance reconciliation.
• HR & payroll: Oversee payroll, benefits administration, hiring/onboarding, performance conversations, and basic HR issues for junior staff.
• Operations & compliance: Develop and implement office policies; ensure compliance with healthcare regulations and medical record confidentiality.
• Clinic logistics: Order medical and office supplies, maintain inventory records, arrange cleaning and emergency maintenance.
• Patient communications: Have candid, professional conversations with patients about self‑pay procedures and billing; provide patient educational materials.
• Staff development: Train and mentor front‑office staff to maintain excellent patient experience and efficient workflows.

Required Qualifications

• Proven experience as a medical office manager or practice manager in an outpatient clinic.
• Strong accounting/financial skills and demonstrated competence with  QuickBooks .
• Practical knowledge of health insurance/payor processes and medical billing workflows.
• Experience handling payroll and basic HR responsibilities.
• Familiarity with medical terminology and medical records handling.
• Excellent organizational, communication, and conflict‑resolution skills; comfortable having difficult conversations with patients and staff.
• Ability to work variable hours; main clinic hours Monday–Thursday 8:00 AM–6:00 PM.
• BS in Healthcare Administration, Business, or related field preferred but not required with strong experience.

Nice‑to‑Have

• Prior experience in a private practice or small clinic setting.
• Familiarity with ultrasound procedure workflows or specialty sports medicine clinics.

Compensation & Benefits

• Competitive salary (DOE).
• Benefits: Medical, dental, vision; 401(k) with matching; paid time off; sick leave; 7 annual holidays.
• Free parking.

Why You’ll Like Working Here

• Small team with direct impact on patient care and clinic direction.
• Clinically focused environment run by independent physicians who value patient‑centered decisions.
• Variety of responsibilities that let you own operations, finance, and culture.

How to Apply

Email your resume and a brief cover letter describing relevant practice management experience and QuickBooks proficiency to [insert contact email]. Please include “Medical Office Manager — Redmond” in the subject line.

Job Tags

Private practice, Work at office,

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