Bilingual Administrative Assistant
Responsibilities:
• Greet and welcome guests as soon as they arrive at the office
• Answer, screen, and forward incoming phone calls
• Reply to email, telephone, or face to face inquiries
• Provide basic and accurate information in-person and via phone/email
• Provide general support to visitors
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Organize travel arrangements for senior managers
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Personal Responsibilities:
• Assist with all types of reservations and appointments
• Assist house staff with scheduling service calls for any house repairs
• Assist with purchase requests and returns
Requirements:
• Proven admin or assistant experience
• Customer service attitude
• Knowledge of office management systems and procedures
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Minimum of 2 years’ experience working with executives and their team in a similar capacity preferred
• Financial Services background a plus
• Proficient computer skills, with strong focus on Microsoft Office Suite
• Bilingual English/Spanish
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