Job Description

The Assistant Property Manager will assist in overseeing the day-to-day activities and overall management of the properties. They will help with increasing the value of assigned properties by creating and implementing a comprehensive management plan and providing support and organization.

ESSENTIAL FUNCTIONS/TASKS:

• Understand the goals and objectives of each assigned property and assist in administration of the lease. Develop and maintain an in-depth working knowledge of the property, including physical condition, mechanical, structural, etc.
• Prepare and maintain a Project Book for each assigned property that provides information on buildings, utilities, contractors, contracts, emergency procedures, and other information useful to the operation of the property.
• Assist in the preparation of leasing status reports, AR reports, annual budgets, business plans, period reports, etc. for assigned properties.
• Prepare miscellaneous correspondence (default letters, rent increase letters) related to the management of the property.
• Assist Property Manager in management of vendor service agreements.
• Maintain and update all lease and property documents and files.
• Take action on related incoming telephone calls pertaining to tenant and vendor issues in a timely and professional manner.
• Implement rent collections procedures to obtain timely collection of rent. Coordinate action/delinquency letters when needed.
• Track vacancies and lease expirations. Work with team to assist in preparing spaces to lease.
• Conduct walk through with tenants prior to occupancy and upon expiration of lease, complete related paperwork for closing out tenant account on a timely basis.
• Respond promptly to leasing inquiries, obtain information related to prospective tenants, apply consistent follow-up with prospective tenants. Refer leasing calls to appropriate leasing associate for follow up.
• Prepare lease proposals for review as needed. Review leases, amendments and abstracts for accuracy as required. Monitor the timely flow of lease documents related to assigned properties, through full signature and delivery of documents.
• Work with Property Managers to determine refurbishment plans for vacant spaces, including revised floor plans and changes in use.
• Coordinate tenant move-ins & prepare Welcome Packets
• Assist Property Managers with tenant relations, i.e., move-outs, walk throughs, inspections, etc.
• Assist Property Manager with preparing and reviewing operating statements for accuracy and resolve discrepancies with accounting.
• Administer Tenants’ compliance with the terms of the lease.
• Inspect properties for maintenance needs. Coordinate facilities, maintenance and refurbishment needs.
• Obtain bids for maintenance contracts, tenant improvements and capital expenditures and analyze for value. Prepare contracts and associated in-house paperwork for expenditures.
• Additional duties and special projects as assigned.

Experience, training, skills required:

• A minimum of three years’ experience in property management of commercial properties real estate (industrial, office and/or retail preferred) including handling property maintenance and repair, tenant improvements, tenant complaints, contracts, lease administration and enforcement.
• Excellent verbal and written communications skills.
• Problem solving and analytical skills, and capable of handling multiple tasks.
• Possess a positive outlook with ability to stay organized and efficient under pressure.
• Proficient computer skills including Microsoft Office and property management software systems (Yardi experience preferred).
• Utilize good customer service skills when assisting tenant inquiries, vendors and others.
• Self-motivated with ability to follow-through and exercise good judgment; creative and resourceful.
• Dependable, reliable, cooperative. Good interpersonal skills. Able to work in a team-oriented environment.

Education:

• Bachelor’s Degree preferred but not required

LICENSE OR CERTIFICATE REQUIRED:

• Valid Driver’s License and registered automobile

TRAVEL REQUIREMENTS:

• Travel to assigned properties may be required.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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