Job Description

JBM Recruitment has been hired to identify an Asset Management Coordinator for our real estate investment client. Our client's office is in Saddle Brook, NJ and they offer a hybrid working environment.

POSITION SUMMARY

Responsible for providing administrative support to the SVP, Regional Manager and Property Management team in the Region as well as managing a small portfolio.

RESPONSIBILITIES

• Day to day management and oversight for a small portfolio in the region. The size of the portfolio will be at a reduced level and may vary by region.
• Develops and maintains relationships with tenants; responds promptly to tenant requests and inquiries.
• Responsible for move-in/move-out processes and ensures smooth transition.
• Assists in obtaining tenant and vendor insurance certificates and processes new vendors. Transfers utility accounts for newly acquired/vacant properties. Prepares monthly tenant back charges.
• Performs and creates efficient processes for administrative duties to include responding to phone, email, and other inquiries, copying, binding, filing, scanning, greets and directs others to appropriate person(s) for assistance.
• Coordinates calendars and necessary travel accommodations (i.e. flights, hotel, car rentals, etc.)
• Maintains files, invoices, and data in Yardi system and performs data entry.
• Produces departmental reports, submittals, presentations, etc.
• Schedules appointments and meetings; may be asked to attend meetings.
• May conduct basic market research and gather information for projects, reports, and presentations.
• Provides assistance at off-site events as required.
• Process and submit expense reports for the SVP, Asset Manager and other Asset Management team members as needed.
• Provide assistance with office management duties.
• Handles all FedEx related shipments for SVP, Asset Management.
• Assesses department needs and offers suggestions to solve basic problems.
• Participate and attend Company and Department specific events; Ability to travel as needed.
• Acts in accordance with the values of the company and complies with all company processes and procedures.
• Maintains tenant contact information and property data in CUB.
• Creates service agreements/ contracts for vendor/ contractor signatures.
• Organizes property files and processes utility, property operations and commission invoices in Yardi. Resolve billing discrepancies.
• Ability to provide administrative support to other regions, as needed.

REQUIREMENTS

• Bachelor’s degree preferred.
• Minimum of 3+ years of previous experience required; industrial/commercial real estate strongly preferred.
• Excellent written and oral communication skills.
• Perform accurate and thorough data entry tasks, ensuring data integrity and precision.
• Demonstrate a commitment to excellence, and sound judgment.
• Excellent organizational skills.
• Adaptable to work assignments and work flow.
• Strong working knowledge of Microsoft Office products with emphasis on Outlook, Excel, PowerPoint and Word.
• Working knowledge of Yardi strongly preferred.
• Ability to collaborate and work as part of a team; readily assists others.
• Flexible with respect to work schedule.
• Ability to remain composed under pressure, comfortable working in a fast paced environment.

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