Administrative/Office Assistant Job at Glocap, West Palm Beach, FL

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  • Glocap
  • West Palm Beach, FL

Job Description

COMPANY: Foundation

POSITION: Administrative/Office Assistant

LOCATION: West Palm Beach, FL (in office 5 days per week)

HOURS: 9:00AM - 5:00PM in office with flexibility and availability outside of work hours as needed

COMPENSATION: $120K+ DOE with Excellent Benefits

BACHELOR'S DEGREE: Required

Our client, a family office, is looking to hire an Administrative Assistant to join their team. This person will play a critical role in supporting the office's daily operations, managing schedules, coordinating meetings, and as well as ordering supplies. The ideal candidate is an organized, proactive, and adaptable team player with a positive attitude.

Responsibilities of the Administrative/Office Assistant:

Team Support:

-Provide administrative support to the team with calendar management and scheduling meetings

-Management of ad-hoc projects as needed e.g. conference logistics

Office Management:

-Assist with catering requests, as needed

-Distribution of mail and deliveries and booking outgoing packages

-Close working relationship with building management

-Manage ordering (and as needed, pick up) of food, cleaning, catering, and stationery supplies

-General office work, i.e. printing, scanning, binding, etc.

Meeting/Reception Support:

-Working with building for visitor access

Requirements of the Administrative/Office Assistant:

-Bachelor's degree preferred

-5-10 years admin experience working with UHNW is a plus

Experience in private aircraft scheduling a PLUS

-Excellent timekeeping and punctuality

-Proficiency with Microsoft Office - Outlook, Excel, Word, PowerPoint

-Strong team player

-Adaptable

-Punctual and reliable

-Excellent communication skills

-Experience interacting with high-level guests with poise, grace, and positivity

-Extremely high attention to detail in all aspects

-Verification of identity, education, prior employment, and references may be required.

Job Tags

Work at office,

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