Job Description

Job Title: Executive Assistant to CEO (All tasks including: Marketing, Events, & Operations)

Location: Miami, FL (Office, and On-Site Errands)

Job Type: Part-Time (~80 hours/month) | Flexible Hours | Dynamic Environment

Overview:

We’re hiring a proactive and creative Executive Assistant to work directly with the CEO of a fast-growing sports and lifestyle company. This role goes far beyond typical admin work — you’ll be involved in marketing, event coordination, operations, and business development. We’re looking for someone who can take initiative, contribute new ideas, and bring structure to a high-energy environment.

Approximate Commitment:

~ around 80 hours per month, with a mix of remote work, in-person tasks, and flexible hours based on need.

Key Responsibilities:

• Creative & Marketing Support
• Help design and implement social media content (Instagram posts, reels, flyers, videos)
• Support branding and digital campaigns
• Contribute new ideas to improve engagement and reach
• Event Coordination
• Plan and manage events, meetups, and special activations
• Coordinate logistics, vendors, and promotion
• Be on-site to ensure smooth execution
• Website & Tech
• Make basic updates to the website (WordPress or similar)
• Assist with software tools (booking platforms, CRM, etc.)
• Client & Operations Management
• Communicate with clients (email, phone, WhatsApp)
• Organize calendars, schedules, and internal systems
• Support with invoicing, reports, and vendor coordination
• Admin & On-the-Ground Support
• Run errands (pick up supplies, visit sites)
• Help manage inventory or equipment
• Assist with daily needs to keep operations moving
• Assit coaches in any daily needs

Requirements:

• Self-starter who brings creative solutions — not just task follow-through
• Highly organized, efficient, and dependable
• Strong communication skills (verbal and written)
• Proficient in Canva, Google Drive, and social media tools
• Comfortable with tech platforms and learning new systems
• Driver’s license and flexibility to travel locally
• Authorized to work in the U.S.
• CPT and OPT applicants are welcome to apply
• Fluent in English (Spanish a plus)

Perks:

• Flexible schedule with remote work opportunities
• Opportunity to contribute ideas, not just execute tasks
• Work alongside a founder growing one of Miami’s leading tennis communities
• Exposure to creative, business, and operations aspects

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