Administrative Assistant Job at We Love Pop Ups, Chicago, IL

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  • We Love Pop Ups
  • Chicago, IL

Job Description

Are you someone who thrives on structure, loves checking things off your to-do list, and enjoys learning different aspects of a business? If you have a knack for details, a love for organization, and a willingness to jump in where needed, this role is for you! What You’ll Be Doing:

  • Data Entry & Organization: Handling detailed data entry tasks with accuracy and keeping everything up-to-date.
  • Excel Mastery: Using spreadsheets to track, organize, and manage various business operations.
  • Payroll & HR Management: Managing payroll for contractors, assisting with onboarding, and supporting HR functions with precision.
  • Program Scheduling & Event Coordination: Helping with program scheduling and event logistics using systems like Square and Toast.
  • Problem-Solving & Adaptability: Being ready to pivot, troubleshoot, and assist in different areas as the business evolves.
  • Attention to Detail: Ensuring accuracy in all tasks, spotting discrepancies, and following through on projects.
  • Hands-On Support: While this role involves independent work, you'll also be part of a team, stepping in to assist where needed and learning different facets of the business.
What We’re Looking For:
  • Someone who loves structure and can manage tasks efficiently on their own.
  • A self-starter who enjoys working behind the scenes but also jumps in when help is needed.
  • A team player who thrives in an entrepreneurial environment and is excited to learn different aspects of business operations.
  • Someone who is highly detail-oriented and takes pride in accuracy.
  • Strong communication skills and the ability to ask questions for clarity.
  • Experience with Excel, payroll, HR management, scheduling, and POS systems like Square and Toast is a plus.
  • This is an in-office, in-person role —remote work is not an option.

If you're an organized, adaptable problem-solver who enjoys both structure and variety in your work, we'd love to meet you!

Job Tags

For contractors, Work at office, Remote work,

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