Job Description

24-month initial contract

Onsite, hybrid 1 day a week possible

Job Description:

Provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. Analyses problems, determines approach, to compile recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Represents the department in a polished and professional manner. Assignments may be in various functional areas.

Responsibilities:

• Supports assigned manager and team with a variety of routine to advanced administrative and operational activities including but not limited to: Scheduling and coordinating onsite/offsite meetings and/or larger scale events; Coordinating domestic and international travel and conference calls
• Channeling communication and/or materials; Coordinating interview scheduling, office moves, office supply management and vendor relationships; Creating and submitting purchase orders and compiles expense reports.
• Streamlines and reduces unnecessary administrative or operational burdens from manager and other team members.
• Represents the department in a highly polished and professional manner; Serves as the department lead on new systems, processes and training compliance.
• Serves as the departmental “go-to-person” for general operational or administrative inquiries, requiring broad knowledge of departmental and organizational policies and procedures.
• Actively participates in internal company meetings with other administrative professionals, finds ways to apply new methods of working, improvements in work processes and supports an exchange of ideas among colleagues.
• Stays abreast with emerging knowledge and trends in administrative practices and collaborates with colleagues beyond own department.
• Provides back-up support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change. Participates in administrative project initiatives within or outside department/functional area.
• Other duties as assigned by management.

Supports the Aspire Dia Ops and Megasites Wave 5B (Indianapolis)

Education:

Associate Degree Required

Bachelor's Degree Preferred

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