Administrative Assistant Job at Net2Source Inc., Chicago, IL

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  • Net2Source Inc.
  • Chicago, IL

Job Description

Title: Administrative Assistant

Duration: 06+ Months with possible extensions

Location: Chicago, IL 60606

Responsibilities:

  • Coordinating and scheduling of meetings and conference calls across multiple time zones
  • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
  • Calendar management for bankers (Associate level+)
  • Coordinating room bookings for internal/external meetings and VCs across multiple locations
  • Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
  • Car bookings
  • Expense processing and timely expense management
  • Invoice processing
  • Taking on ad hoc tasks while maintaining workflow
  • Supporting teams in day to day issues, needs and queries
  • Providing phone / holiday coverage for colleagues

Skills:

  • Excellent Microsoft Word, Excel and Outlook skills
  • Able to manage competing time-sensitive priorities and tasks
  • Demonstrates dependability and high attention to detail along with the ability to multi-task
  • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
  • Comfortable working with people at all organizational levels, internally and externally
  • Must be a team player that works well under pressure within a changing environment
  • Flexible and adaptable to work and support across multiple teams
  • Be resourceful and able to use own initiative in solving issues
  • Proactive attitude when managing diaries
  • Discretion to deal with confidential business matters
  • Friendly, polite and approachable with a “can do” attitude
  • Zero to one years of experience

Job Tags

Flexible hours,

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