Job Description

Job Title: Administrative Assistant

Duration: 12 Months Contract (Possibility of extension)

Location: Grand Rapids, MI

Pay: $17 per hour on a w2 basis without benefits/No holidays

Job Description

• Responsible for providing administrative support within Business Operations for multiple Gas and Electric Distribution Field Leaders at various locations. The Administrative Assistant may be working in these areas: Gas and Electric Distribution support, Field Manager support or special projects.

Duties:

• ARCOS Scheduling
• Payroll duties (correcting system interface errors (IDOCs) and releasing timesheets)
• Equivalent Straight Time charging, posting and distribution per the Union Working Agreement
• Accounts Payable activities including creation and processing of Purchase Requisitions
• Purchase card reconciliation
• Check requests
• Mail sorting and distribution
• Other similar or related duties
• May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
• Must be able to interface and work with teams with diverse disciplines, understand their administrative needs and requirements.
• Must be willing and able to rely on Policies, Procedures, Job Aids and pre-established guidelines to perform the functions of the position.
• The successful candidate will possess good computer skills, including the aptitude and ability to learn and use one or more versions of specialized software.
• We are willing to train the skilled candidate on the job.

Skills:

• Microsoft Word
• Excel
• Access
• Outlook email system
• Detail oriented
• Highly motivated
• Well-organized
• Team oriented
• Attitude and aptitude to learn new skills and perform new responsibilities
• SAP Front/Back Office
• Plotter operation
• Scanner operation

Education and Experience Required:

• Experience Required: 0 to 1 year's work experience, this is an entry level position.
• Some work experience in an administrative or clerical role
• Experience with SAP would be an asset
• Strong customer service background
• Education Required: High School degree or equivalent

Thank you!

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