Office Administrator (Part Time) Job at RouteOne, Farmington Hills, MI

b21KbnJQQWZEdDJYcTBpQ2wxbHNaeDFZaUE9PQ==
  • RouteOne
  • Farmington Hills, MI

Job Description

The purpose of this position is to assist the RouteOne team with facilities and administrative support as well as support the CEO and other company executives as needed. Responsibilities include but are not limited to: Working closely with the CEO and managing the executives’ schedules, travel, and other related duties, acting as the first point of contact for employees and visitors, filing, maintenance coordination, day-to-day functions of the office, and other ad hoc projects related to Human Resources responsibilities.

This on-site position will be part-time, roughly 28 hours per week, Monday – Thursday, from the hours of 9am - 4pm.

Job Responsibilities

  • Greet visitors and direct them to the appropriate office/personnel.
  • Order and support lunch requests on a weekly basis based on leadership requests for meetings, company events, etc. This may include lunch setup and cleanup as needed.
  • Act as first point of contact with customers and vendors providing a strong customer service image for the company.
  • Provide professional and administrative support in all areas for the executives, including scheduling meetings for CEO and other Executives Schedule travel (airfare, hotel, and car rental) for CEO and other officers.
  • Review and approve all other non-executive travel to confirm that company guidelines are followed, as needed.
  • Event registration for CEO and other officers.
  • Assist HR department with recognition awards and employee gift ordering.
  • Maintain confidential files in line with company policies and government regulations.
  • Assist Accounting team with processing accounts payable checks, certified mailings, bank deposits and other related transactions.
  • Conduct clerical duties, including filing, answering phone calls, preparing documents, etc.
  • Responsible for badge management for new and existing employees.
  • Maintain clean and safe atmosphere around offices.
  • Communicate company-wide messages concerning office related announcements, events, and office etiquette.
  • Work with Security team to audit and maintain RouteOne facilities and related policies and procedures.
  • Respond to maintenance requests and serve as the point of contact for office inquiries.
  • Order office and shipping supplies as needed.
  • Collect, sort, and distribute mail.
  • Assist with scheduling, booking, and planning company events and meetings
  • Assist in preparation and onboarding of new hires, including equipment distribution, I-9 support, , badge management, and conducting tours.
  • Assist in ad-hoc projects as needed.
  • Maintain safety, security, and privacy standards throughout all areas of responsibility.

Knowledge

  • Basic knowledge of facilities maintenance principles, procedures, and best practices.
  • Experience in event planning a plus.
  • Experience working with a diverse workforce a plus.
  • Prior administrative experience in a corporate setting a plus.

Skills

  • Proficient in Microsoft Office products, including but not limited to: Word, PowerPoint, Excel, Outlook, and Visio.

Abilities

  • Ability to communicate information and ideas, both orally and in writing.
  • Self-starter with excellent communication skills with an upbeat attitude.
  • Ability to work in a team environment.
  • Ability to exercise sound judgment and develop creative solutions.
  • Organized and able to manage time/projects with a strong attention to detail.
  • Ability to work with all levels of staff and management.
  • Excellent writing skills.

Other Essential Requirements

  • High school diploma or a Bachelor’s degree in business, administration, or a related field.
  • 1-2 years’ experience in an office setting a plus.
  • Exceptional time management. Able to prioritize tasks to optimize productivity.

Job Tags

Part time,

Similar Jobs

AVI-SPL

Freelance Studio Technician Job at AVI-SPL

 ...innovative organization. We love what we do and hope you do too - come join us! WHAT YOULL DO AVI-SPL is looking for a Studio Technician (Freelance) to support broadcast network live shot requests. This position will work onsite at AVI-SPL Newton and/or Liberty... 

Sevita

Direct Support Professional Job at Sevita

 ...or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law. PandoLogic. Category:Social Services, Keywords:Direct Support Professional (DSP), Location:Cedar Rapids, IA-52407

CLEAR SIGHT PARTNERS, LLC

Ophthalmic Scribe- Retina Specialist Job at CLEAR SIGHT PARTNERS, LLC

 ...every day. We've assembled the most capable and credentialed multidisciplinary teams across every specialty of vision health ophthalmology, optometry and optical retail services to deliver a complete, 360-degree approach to vision care. One seamless patient... 

Stefanini North America and APAC

CNC Machinist - Mastercam Job at Stefanini North America and APAC

 ...about the process including interviews and job offers. About Stefanini Group The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to... 

Rise Baking Company, LLC

Maintenance Manager Job at Rise Baking Company, LLC

 ...offer a wide variety of professional and management opportunities, including sales, product...  ...finance, engineering, administration, and information systems management. We also employ a...  ...programs Ensure appropriate inventory levels for standard replacement parts are maintained...