Job Description

Office Administrator

Who We Are

Perry & Associates is a structural engineering firm located in downtown Chicago. We provide structural and forensic engineering services for a wide variety of clients including architects, building management companies, private businesses and individuals.

About the Position

We are seeking an office administrator to join our dynamic team. As an office administrator, your role will involve assisting in day-to-day administrative tasks and with general operations. The ideal candidate is someone with exceptional organizational and communication skills, keen attention to detail, and a positive attitude.

Duties and Responsibilities

• Assist in the day-to-day functioning of the offices, ensuring that administrative processes are completed in an efficient and timely manner
• Provide support to engineering staff and management, including scheduling meetings, managing event registrations, and more
• Assist with accounting tasks including invoice preparation and review of accounts payables and receivable
• Support executive staff with data entry and other record-keeping tasks, including timesheets and expense reports
• Maintain filing systems to ensure proper organization of documents, both physical and digital
• Oversee and track office supplies to ensure sufficient supplies are available at all times
• Coordinate with building management for office maintenance and repairs
• Support the recruitment, onboarding, and training of new employees

What You’ll Need

• Associate’s Degree or equivalent
• 1 – 3 years of administrative experience in an office setting
• Experience in an Architecture, Engineering or Construction office is preferred
• Willingness to adapt to new tasks and responsibilities
• Well organized and able to work in a team environment
• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Proficiency with Microsoft Office
• Legal ability to work in the United States
• Able to remain in a stationary position for extended periods of time
• Able to observe details at a close range (within a few feet of the observer)
• Able to move throughout the office to access file cabinets, office machinery, etc.
• Able to operate a computer and other office productivity devices, such as calculators, copy machines, and printers for extended periods of time
• Occasionally ascend/descend a ladder to access office supplies
• Able to position self to maintain files and supplies in cabinets and on shelves
• Frequently move boxes and equipment weighing up to 50 pounds

What We Provide

• A benefits packages including paid time off, health insurance, and commuter transit benefits
• Full-time staff with greater than (1) year of continuous employment are eligible for the company sponsored retirement plan

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