Job Description

We're seeking an Office Administrator for an industry-leading Am Law firm to oversee operations at their vibrant New York City office. This role involves managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. With a focus on office management spanning various areas including facilities, services, and administrative staff supervision, this position offers high visibility and opportunities for impactful leadership.

Office Operations & Management:

• Liaise with building management for maintenance needs and security services.
• Lead and develop office operations, including facilities, reception, and administrative staff.
• Ensure office maintenance and emergency preparedness plans adhere to firm-wide standards.
• Manage on-site vendors, including catering for events.
• Coordinate office moves and workspace setup.
• Ensure office compliance with regulations and safety standards.
• Conduct team meetings for training and morale building.
• Manage office expenses and budget maintenance.
• Address office space, procedural, and event planning issues.

Facilities Management:

• Maintain office assignment records and procure furniture items as needed.
• Conduct monthly office inspections for repairs and maintenance.
• Ensure a clean, safe, and functional office environment.
• Coordinate ergonomic evaluations and safety training.

Secretarial Workflow and Assignment Coordination:

• Manage corporate secretaries/executive assistance.
• Coordinate secretary workflow and assignments based on guidelines.
• Maintain accurate records in Workday.

Office Engagement and Culture Champion:

• Promote collaboration and working relationships within the office.
• Design and implement initiatives to drive culture change and engagement.
• Organize office events and activities to boost morale and productivity.
• Facilitate engagement for remote employees.

Desired Skills & Qualifications:

• Bachelor's Degree required; 7+ years of supervisory experience in a law firm setting required.
• Strong leadership, client service, and time management skills.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Excellent communication, organizational, and problem-solving abilities.
• Experience in team building, conflict resolution, and staff supervision.
• Proficiency in software systems and MS Office suite.

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