Office Admin Assistant Job at Vaco, Orlando, FL

cFd0aHEvY2NBTnVjckVLQWtGeG1aeFZYalE9PQ==
  • Vaco
  • Orlando, FL

Job Description

Production Clerks or Administrative professionals, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for Administrative Assistants. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews.

Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.

· Schedule and coordinate meetings/special events as requested.

· Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.

· Prepare and coordinate bid proposals and service contracts and approved invoices.

· Maintain lease and property files.

· Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.

· Assist with monthly and quarterly management reports as well as annual budget preparation.

· Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.

· Prepare financial spreadsheets.

· Order and maintain adequate stock of office supplies.

· Greet tenants, prospective tenants, vendors, and guest.

· Notify participants of meetings, and their responsibilities and any changes in plans or schedules.

· Order tenant door plaques and directory strips; maintain property signage.

· Prepare and distribute tenant move-in packages; order tenant gifts as needed.

· Maintain parking/building access card records.

· Invoice tenant rebills (meter readings, HVAC, etc.).

· Maintain tenant contact, vendor contact list, and insurance information.

· Promote and foster positive relationships with tenants and owners.

· Additional duties assigned by the Property Manager

Job Tags

Similar Jobs

Cognella

Cognella Awards Three Students with $1,000 Academic Scholarships Job at Cognella

 ...essay per topic, and Cognella has awarded each student a $1,000 academic scholarship.Over 30 years ago, I founded Cognella from my...  ...and set out to do things a little differently in the academic publishing space. The Cognella Cares Student Scholarship Program invites... 

Savills North America

Business Data Manager Job at Savills North America

 ...firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the...  ..., together. Savills is seeking a CRM and Business Data Manager to lead our Global Occupier Services (GOS) team in harnessing... 

Pantar Solutions inc

AVIATION PROJECT MANAGER Job at Pantar Solutions inc

 ...occasional travel is required, often driving to project sites located outdoors in a variety of weather conditions Thanks & Regards, Babu Pantar Solutions Inc 1908 Cox Rd, Weddington, NC 28104 Email: babu (dot) s (at) pantarsolutions (dot) com... 

CSG Talent

Data Center Operations Manager Job at CSG Talent

 ...About the Role:We are seeking a Data Center Operations Manager to oversee the critical operations of our Indianapolis facility. This role is responsible for ensuring the seamless functioning of data center infrastructure, maintaining uptime, and driving operational... 

Medix™

Medical Assistant- 238158 Job at Medix™

 ...Job Posting: Medical Assistant Location: 3 Locations Hiring - International District, Lake City and Pioneer Square Schedule: Full-Time, 40 Hours/Week | 4x10 Shifts | 7:00 AM - 6:00 PM (Variable Days) | Includes 1-Hour Lunch | 4 Saturday Shifts Per Year Pay:...